Untitled Document

Kingstowne Area Artist Association
Minutes of 1/14/10 Meeting
Meetings:           The next meeting will be 2/11/10 at 6:30 p.m.
Mark your calendars: 2/11/10, 3/11/10, 4/08/10, 5/13/10, 6/10/10 (SandyM absent), 7/8/10, 8/12/10, 9/9/10, 10/14/10 @ Snyder Center, SHOW 10/23&24/10, 11/11/09 Year End Pot Luck
Attendees:         Ginny, Nancy, Sandy M., Skip, Kathy, Reggie, Rajam, Stephanie, Chris, Audrey, Sam, Lenore, Duane –13 members present; 11 needed for a quorum
Absent:                Carole, Betty Thompson*, Cathlene, Sandy Cohen*, Betty Huwae (Barbara Stickell has left the group) - *=did not notify of absence.
Call to Order:     President, Ginny

Board Meetings for 2010 are scheduled as follows:

January 6, March 3, May 5, July 7, Sept. 1, and Nov. 3
Membership: Annual Dues for 2010 are due. Make $20 checks made payable to Kingstowne Area Artist Association (note no plural ‘s’ in Artist)
“Reading” of the Minutes of the last meeting: Secretary, Sandy Mann, passed out Bylaws, Board Mtg. Minutes, and Venues to Show Work Sign-up Sheet. Kathy introduced Board Members and spoke about the thought processes of the Board for the matters before the membership.
Report of the Treasurer: Treasurer, Skip McCarroll - collected 2010 Membership Dues and Commissions from the October 2009 show. Before these collections, the treasury showed a balance of $700.16. Skip clarified that legally (with the IRS) KAAA is considered a “non-profit” organization. The membership was presented with the Fees associated with KAAA Membership (i.e., $20 annual dues, $10-20 show participation fee, depending on number of participants with a 10% commission from sales going back to KAAA, and a $15 annual fee for a page on the KAAA website.)…The membership voted approval, unanimously.
Reports of Committees:
Publicity: CHAIR: Nancy; Reggie, Ginny, Skip, Sam, Carole, Cathlene, Audrey, Stephanie
Events: CHAIR: Kathy; Ginny, Sandy, Cathlene, Audrey, Chris, Carole,

At this meeting we did gain the requisite 12 members to participate in the April Show; however, after much discussion of the pro’s and con’s of it’s viability, a vote was taken and the results were 3 for the show, 10 against. Therefore, there will be no April Show.
This means a heavy focus on the 2-day show in October, which was voted 11 for, 2 against.
Ginny will write to KROC to cancel the April show date and to confirm the 2-day October Show dates.

Venues to Show Work: CHAIR: Ginny; Sandy Mann

A listing of the Venues was passed around and members were asked to commit to the various rotations. A copy of this list will be attached herein.

Cathlene to report on venue at the Pho Bowl Restaurant in Landsdowne Center. Cathlene was absent, so hopefully, she will email us a report, if needed, or report at the next meeting. Sam, a regular patron of the Pho Bowl, reports that the Owner has been receiving positive feedback from her customers and is much more agreeable about our showing our work.
Cathlene and Ginny were the first two to exhibit here. The next rotation will be Sam and Kathy—to take place February 6th at 10:00 a.m., before the restaurant opens.
Online Communication/Venues: CHAIR: Reggie; Sandy Cohen, Betty Huwae
Reggie is constantly adding items to our website and urges those members who have not done so, to submit their profiles and photos (6) of their works for their personal pages on the site (at a $15 annual fee, payable in June.) Check out the website for meeting minutes, etc.: www.kingstowneartists.com
Special Events: CHAIR: Reggie; Kathy, Sandy Mann

Potluck “End of Year” Celebration was held in lieu of the November Meeting at the Thompson Center. Unfortunately, about 9 people who had committed to attend did not make it.
February Meeting – Guest, Darlene Kaplan [www.darleneKaplan.com] will present a demonstration of her Chinese Brush Painting.

Reggie has sent an email for members to use to send to their friends/neighbors, inviting them to attend this demonstration….”Community Outreach!”

In lieu of the April Show – A food/drink related subject paint/photo challenge (for the fun of it and to accommodate possible rotation at Pho Bowl is ON!

Old or Unfinished Business:

New Business/Open Discussion on Relevant Topics:

Bylaws revisions were made and voted on by the Board and were approved unanimously by all 13 members in attendance. [Quorum = minimum of 11 or 60% of membership, whichever is higher.]
Vote on cancellation of April Show—3 “for” / 11 “against.”
Voted on 2 Day Show in October—11 “for”/ 2 “against.” The Fall Show would feature your artwork as well as other original, handmade artistic works.
Discussion from membership on the October 2009 show and the formation of a committee and/or subcommittee to look into how to improve exposure of the group and gain more publicity for our events. Audrey Boobar has accepted the lead in the committee.
A Wine tasting/pairing opportunity was discussed for the October Show. Ginny will clarify with KROC if alcohol can be sold/served at the show. Ginny will lobby Total Wine; Audrey will lobby Trader Joe’s; Skip will lobby a Fairfax City restaurateur he is acquainted with.
Ginny suggested as an Outreach Project the Phoenix Rising Meal Program at the Franconia United Methodist Church where volunteers are needed on the 4th Thurs. & Fri. of each month to prepare (on Thurs.) and deliver (on Fri.) meals (approx. 175) for the homeless. We opted for the preparations on Thursday evenings. Sam and Ginny are signed up for Feb. 25th. Sam, Kathy, Stephanie, Ginny, SandyM and Reggie are signed up for March 25th and April 22nd. PB&J sandwiches, cookies and snacks will be bagged in readiness for the delivery volunteers on the following mornings. If anyone else would care to volunteer, they will be cheerfully appreciated. The address of the church is 6037 Franconia Rd. If traveling north on Beulah, turn right on Franconia and take the next right to the church. The churches phone no. is 703/971-5151 and their email address is admin@franconiaumc.org.

Adjourn to Scheduled Program [if applicable].


		Kingstown Area Artists Association Meeting Minutes. 01/14/2010
		Kingstowne Area Artist Association Minutes of 1/14/10 Meeting Meetings: The next meeting will be 2/11/10 at 6:30 p.m. Mark your calendars: 2/11/10, 3/11/10, 4/08/10, 5/13/10, 6/10/10 (SandyM absent), 7/8/10, 8/12/10, 9/9/10, 10/14/10 @ Snyder Center, SHOW 10/23&24/10, 11/11/09 Year End Pot Luck Attendees: Ginny, Nancy, Sandy M., Skip, Kathy, Reggie, Rajam, Stephanie, Chris, Audrey, Sam, Lenore, Duane –13 members present; 11 needed for a quorum Absent: Carole, Betty Thompson, Cathlene, Sandy Cohen, Betty Huwae (Barbara Stickell has left the group) - =did not notify of absence. Call to Order: President, Ginny* Board Meetings for 2010 are scheduled as follows: January 6, March 3, May 5, July 7, Sept. 1, and Nov. 3 Membership: Annual Dues for 2010 are due. Make $20 checks made payable to Kingstowne Area Artist Association (note no plural ‘s’ in Artist) “Reading” of the Minutes of the last meeting: Secretary, Sandy Mann, passed out Bylaws, Board Mtg. Minutes, and Venues to Show Work Sign-up Sheet. Kathy introduced Board Members and spoke about the thought processes of the Board for the matters before the membership. Report of the Treasurer: Treasurer, Skip McCarroll - collected 2010 Membership Dues and Commissions from the October 2009 show. Before these collections, the treasury showed a balance of $700.16. Skip clarified that legally (with the IRS) KAAA is considered a “non-profit” organization. The membership was presented with the Fees associated with KAAA Membership (i.e., $20 annual dues, $10-20 show participation fee, depending on number of participants with a 10% commission from sales going back to KAAA, and a $15 annual fee for a page on the KAAA website.)…The membership voted approval, unanimously. Reports of Committees: Publicity: CHAIR: Nancy; Reggie, Ginny, Skip, Sam, Carole, Cathlene, Audrey, Stephanie Events: CHAIR: Kathy; Ginny, Sandy, Cathlene, Audrey, Chris, Carole, At this meeting we did gain the requisite 12 members to participate in the April Show; however, after much discussion of the pro’s and con’s of it’s viability, a vote was taken and the results were 3 for the show, 10 against. Therefore, there will be no April Show. This means a heavy focus on the 2-day show in October, which was voted 11 for, 2 against. Ginny will write to KROC to cancel the April show date and to confirm the 2-day October Show dates. Venues to Show Work: CHAIR: Ginny; Sandy Mann A listing of the Venues was passed around and members were asked to commit to the various rotations. A copy of this list will be attached herein. Cathlene to report on venue at the Pho Bowl Restaurant in Landsdowne Center. Cathlene was absent, so hopefully, she will email us a report, if needed, or report at the next meeting. Sam, a regular patron of the Pho Bowl, reports that the Owner has been receiving positive feedback from her customers and is much more agreeable about our showing our work. Cathlene and Ginny were the first two to exhibit here. The next rotation will be Sam and Kathy—to take place February 6th at 10:00 a.m., before the restaurant opens. Online Communication/Venues: CHAIR: Reggie; Sandy Cohen, Betty Huwae Reggie is constantly adding items to our website and urges those members who have not done so, to submit their profiles and photos (6) of their works for their personal pages on the site (at a $15 annual fee, payable in June.) Check out the website for meeting minutes, etc.: www.kingstowneartists.com Special Events: CHAIR: Reggie; Kathy, Sandy Mann Potluck “End of Year” Celebration was held in lieu of the November Meeting at the Thompson Center. Unfortunately, about 9 people who had committed to attend did not make it. February Meeting – Guest, Darlene Kaplan [www.darleneKaplan.com] will present a demonstration of her Chinese Brush Painting. Reggie has sent an email for members to use to send to their friends/neighbors, inviting them to attend this demonstration….”Community Outreach!” In lieu of the April Show – A food/drink related subject paint/photo challenge (for the fun of it and to accommodate possible rotation at Pho Bowl is ON! Old or Unfinished Business: New Business/Open Discussion on Relevant Topics: Bylaws revisions were made and voted on by the Board and were approved unanimously by all 13 members in attendance. [Quorum = minimum of 11 or 60% of membership, whichever is higher.] Vote on cancellation of April Show—3 “for” / 11 “against.” Voted on 2 Day Show in October—11 “for”/ 2 “against.” The Fall Show would feature your artwork as well as other original, handmade artistic works. Discussion from membership on the October 2009 show and the formation of a committee and/or subcommittee to look into how to improve exposure of the group and gain more publicity for our events. Audrey Boobar has accepted the lead in the committee. A Wine tasting/pairing opportunity was discussed for the October Show. Ginny will clarify with KROC if alcohol can be sold/served at the show. Ginny will lobby Total Wine; Audrey will lobby Trader Joe’s; Skip will lobby a Fairfax City restaurateur he is acquainted with. Ginny suggested as an Outreach Project the Phoenix Rising Meal Program at the Franconia United Methodist Church where volunteers are needed on the 4th Thurs. & Fri. of each month to prepare (on Thurs.) and deliver (on Fri.) meals (approx. 175) for the homeless. We opted for the preparations on Thursday evenings. Sam and Ginny are signed up for Feb. 25th. Sam, Kathy, Stephanie, Ginny, SandyM and Reggie are signed up for March 25th and April 22nd. PB&J sandwiches, cookies and snacks will be bagged in readiness for the delivery volunteers on the following mornings. If anyone else would care to volunteer, they will be cheerfully appreciated. The address of the church is 6037 Franconia Rd. If traveling north on Beulah, turn right on Franconia and take the next right to the church. The churches phone no. is 703/971-5151 and their email address is admin@franconiaumc.org. Adjourn to Scheduled Program [if applicable].

Kingstown Area Artists Association Meeting Minutes. 01/14/2010